Cheviot Hills
Home Owners' Association
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Privacy Policy

Last updated August 14, 2023
 
This privacy notice for Cheviot Hills Home Owners Association (“Company,” “we,” “us,” or “our“), describes how and why we might collect, store, use, and/or share (“process“) your information when you use our services (“Services“), such as when you:
  • Visit our website at cheviothills.org, or any website of ours that links to this privacy notice
 
  • Engage with us in other related ways, including any sales, marketing, or events
Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at secretary@cheviothills.org.
 
 
SUMMARY OF KEY POINTS
 
This summary provides key points from our privacy notice, but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents below to find the section you are looking for.
 
What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with Cheviot Hills Home Owners Association and the Services, the choices you make, and the products and features you use. Learn more about personal information you disclose to us.
 
Do we process any sensitive personal information? We do not process sensitive personal information.
 
Do we receive any information from third parties? We do not receive any information from third parties.
 
How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so. Learn more about how we process your information.
 
In what situations and with which parties do we share personal information? We may share information in specific situations and with specific third parties. Learn more about when and with whom we share your personal information.
 
How do we keep your information safe? We have organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Learn more about how we keep your information safe.
 
What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information. Learn more about your privacy rights.
 
How do you exercise your rights? The easiest way to exercise your rights is by submitting a data subject access request, or by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.
 
Want to learn more about what Cheviot Hills Home Owners Association does with any information we collect? Review the privacy notice in full.
 
 
TABLE OF CONTENTS
 
 
 
1. WHAT INFORMATION DO WE COLLECT?
 
Personal information you disclose to us
 
In Short: We collect personal information that you provide to us.
 
We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.
 
 
Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:
  • names
 
  • phone numbers
 
  • email addresses
 
  • usernames
 
  • passwords
 
  • mailing addresses
 
  • contact preferences
 
  • contact or authentication data
 
  • billing addresses
 
  • debit/credit card numbers
 
Sensitive Information. We do not process sensitive information.
 
 
Payment Data. We may collect data necessary to process your payment if you make purchases, such as your payment instrument number, and the security code associated with your payment instrument. All payment data is stored by __________. You may find their privacy notice link(s) here: __________.
 
All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.
 
 
2. HOW DO WE PROCESS YOUR INFORMATION?
 
In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.
 
We process your personal information for a variety of reasons, depending on how you interact with our Services, including:
  • To facilitate account creation and authentication and otherwise manage user accounts. We may process your information so you can create and log in to your account, as well as keep your account in working order.
 
  • To respond to user inquiries/offer support to users. We may process your information to respond to your inquiries and solve any potential issues you might have with the requested service.
 
  • To fulfill and manage your orders. We may process your information to fulfill and manage your orders, payments, returns, and exchanges made through the Services.
 
 
3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
 
In Short: We may share information in specific situations described in this section and/or with the following third parties.
 
 
We may need to share your personal information in the following situations:
  • Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
 
 
4. HOW LONG DO WE KEEP YOUR INFORMATION?
 
In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law.
 
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this notice will require us keeping your personal information for longer than the period of time in which users have an account with us.
 
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
 
5. HOW DO WE KEEP YOUR INFORMATION SAFE?
 
In Short: We aim to protect your personal information through a system of organizational and technical security measures.
 
We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.
 
6. DO WE COLLECT INFORMATION FROM MINORS?
 
In Short: We do not knowingly collect data from or market to children under 18 years of age.
 
We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at secretary@cheviothills.org.
 
7. WHAT ARE YOUR PRIVACY RIGHTS?
 
In Short:  You may review, change, or terminate your account at any time.
 
If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your Member State data protection authority or UK data protection authority.
 
If you are located in Switzerland, you may contact the Federal Data Protection and Information Commissioner.
 
Withdrawing your consent: If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” below.
 
However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
 
Account Information
 
If you would at any time like to review or change the information in your account or terminate your account, you can:
  • Log in to your account settings and update your user account.
 
Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.
 
If you have questions or comments about your privacy rights, you may email us at secretary@cheviothills.org.
 
8. CONTROLS FOR DO-NOT-TRACK FEATURES
 
Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice.
 
9. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
 
In Short: Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information.
 
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
 
If you are under 18 years of age, reside in California, and have a registered account with Services, you have the right to request removal of unwanted data that you publicly post on the Services. To request removal of such data, please contact us using the contact information provided below and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Services, but please be aware that the data may not be completely or comprehensively removed from all our systems (e.g., backups, etc.).
 
CCPA Privacy Notice
 
The California Code of Regulations defines a “resident” as:
 
(1) every individual who is in the State of California for other than a temporary or transitory purpose and
(2) every individual who is domiciled in the State of California who is outside the State of California for a temporary or transitory purpose
 
All other individuals are defined as “non-residents.”
 
If this definition of “resident” applies to you, we must adhere to certain rights and obligations regarding your personal information.
 
What categories of personal information do we collect?
 
We have collected the following categories of personal information in the past twelve (12) months:
 
Category Examples Collected
A. Identifiers
Contact details, such as real name, alias, postal address, telephone or mobile contact number, unique personal identifier, online identifier, Internet Protocol address, email address, and account name
 
NO
 
B. Personal information categories listed in the California Customer Records statute
Name, contact information, education, employment, employment history, and financial information
 
YES
 
C. Protected classification characteristics under California or federal law
Gender and date of birth
 
NO
 
D. Commercial information
Transaction information, purchase history, financial details, and payment information
 
NO
 
E. Biometric information
Fingerprints and voiceprints
 
NO
 
F. Internet or other similar network activity
Browsing history, search history, online behavior, interest data, and interactions with our and other websites, applications, systems, and advertisements
 
NO
 
G. Geolocation data
Device location
 
NO
 
H. Audio, electronic, visual, thermal, olfactory, or similar information
Images and audio, video or call recordings created in connection with our business activities
 
NO
 
I. Professional or employment-related information
Business contact details in order to provide you our Services at a business level or job title, work history, and professional qualifications if you apply for a job with us
 
NO
 
J. Education Information
Student records and directory information
 
NO
 
K. Inferences drawn from other personal information
Inferences drawn from any of the collected personal information listed above to create a profile or summary about, for example, an individual’s preferences and characteristics
 
NO
 
L. Sensitive Personal Information  

NO
 
 

We will use and retain the collected personal information as needed to provide the Services or for:

 
  • Category B – As long as the user has an account with us
 
We may also collect other personal information outside of these categories through instances where you interact with us in person, online, or by phone or mail in the context of:
  • Receiving help through our customer support channels;
 
  • Participation in customer surveys or contests; and
 
  • Facilitation in the delivery of our Services and to respond to your inquiries.
How do we use and share your personal information?
 
More information about our data collection and sharing practices can be found in this privacy notice.
 
You may contact us by email at secretary@cheviothills.org, or by referring to the contact details at the bottom of this document.
 
If you are using an authorized agent to exercise your right to opt out we may deny a request if the authorized agent does not submit proof that they have been validly authorized to act on your behalf.
 
Will your information be shared with anyone else?
 
We may disclose your personal information with our service providers pursuant to a written contract between us and each service provider. Each service provider is a for-profit entity that processes the information on our behalf, following the same strict privacy protection obligations mandated by the CCPA.
 
We may use your personal information for our own business purposes, such as for undertaking internal research for technological development and demonstration. This is not considered to be “selling” of your personal information.
 
Cheviot Hills Home Owners Association has not disclosed, sold, or shared any personal information to third parties for a business or commercial purpose in the preceding twelve (12) months. Cheviot Hills Home Owners Association will not sell or share personal information in the future belonging to website visitors, users, and other consumers.
 
Your rights with respect to your personal data
 
Right to request deletion of the data — Request to delete
 
You can ask for the deletion of your personal information. If you ask us to delete your personal information, we will respect your request and delete your personal information, subject to certain exceptions provided by law, such as (but not limited to) the exercise by another consumer of his or her right to free speech, our compliance requirements resulting from a legal obligation, or any processing that may be required to protect against illegal activities.
 
Right to be informed — Request to know
 
Depending on the circumstances, you have a right to know:
  • whether we collect and use your personal information;
 
  • the categories of personal information that we collect;
 
  • the purposes for which the collected personal information is used;
 
  • whether we sell or share personal information to third parties;
 
  • the categories of personal information that we sold, shared, or disclosed for a business purpose;
 
  • the categories of third parties to whom the personal information was sold, shared, or disclosed for a business purpose;
 
  • the business or commercial purpose for collecting, selling, or sharing personal information; and
 
  • the specific pieces of personal information we collected about you.
In accordance with applicable law, we are not obligated to provide or delete consumer information that is de-identified in response to a consumer request or to re-identify individual data to verify a consumer request.
 
Right to Non-Discrimination for the Exercise of a Consumer’s Privacy Rights
 
We will not discriminate against you if you exercise your privacy rights.
 
Right to Limit Use and Disclosure of Sensitive Personal Information
 
 
We do not process consumer’s sensitive personal information.
 
 
Verification process
 
Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have the information in our system. These verification efforts require us to ask you to provide information so that we can match it with information you have previously provided us. For instance, depending on the type of request you submit, we may ask you to provide certain information so that we can match the information you provide with the information we already have on file, or we may contact you through a communication method (e.g., phone or email) that you have previously provided to us. We may also use other verification methods as the circumstances dictate.
 
We will only use personal information provided in your request to verify your identity or authority to make the request. To the extent possible, we will avoid requesting additional information from you for the purposes of verification. However, if we cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity and for security or fraud-prevention purposes. We will delete such additionally provided information as soon as we finish verifying you.
 
Other privacy rights
 
  • You may object to the processing of your personal information.
 
  • You may request correction of your personal data if it is incorrect or no longer relevant, or ask to restrict the processing of the information.
 
  • You can designate an authorized agent to make a request under the CCPA on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf in accordance with the CCPA.
 
  • You may request to opt out from future selling or sharing of your personal information to third parties. Upon receiving an opt-out request, we will act upon the request as soon as feasibly possible, but no later than fifteen (15) days from the date of the request submission.
To exercise these rights, you can contact us by email at secretary@cheviothills.org, or by referring to the contact details at the bottom of this document. If you have a complaint about how we handle your data, we would like to hear from you.
 
10. DO WE MAKE UPDATES TO THIS NOTICE?
 
In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.
 
We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.
 
11. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
 
If you have questions or comments about this notice, you may email us at secretary@cheviothills.org or contact us by post at:
 
Cheviot Hills Home Owners Association
__________
__________
 
12. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
 
You have the right to request access to the personal information we collect from you, change that information, or delete it. To request to review, update, or delete your personal information, please fill out and submit a data subject access request.
This privacy policy was created using Termly’s Privacy Policy Generator.

PRIVACY POLICY

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Brandon is a Cheviot Hills resident since 2011. His children attend the neighborhood schools, and he volunteers to make a difference in the neighborhood. Brandon is a trial attorney with a practice located in Century City.

Eugene was raised in the suburbs of Boston and moved to L.A. in 2004 to teach in the Los Angeles Unified School District. He attended graduate school at UCLA and Loyola Marymount and has lived in West L.A. for the better part of the past twenty years. He moved to Cheviot Hills in 2021 with his wife (Iris) when their daughter (Rei) was born. They love riding bikes to Cheviot Hills Park and taking walks with their Bernedoodle, Augi. They think Cheviot Hills is the best neighborhood in L.A. and look forward to getting to know more of their neighbors.

Andrew has lived in Cheviot Hills (on Dunleer Drive) for over thirteen years and has lived in West Los Angeles for more than two decades.  During this time, he has been actively involved in land use and environmental issues throughout the Los Angeles region as an environmental-land use attorney at Akin Gump Strauss Hauer & Feld. Andrew and his wife, Rebekah, are raising one son, who currently attends ASTEME Academy. He is actively involved in land use and filming issues in the neighborhood.

Steve has been a resident of Cheviot Hills since 2004 and is a current CHHOA Board member. He has been active in the community as past President and Board Chair of Friends of Overland (10 years), a volunteer coach and Board member for AYSO West LA Region 70 (15 years) and the Sister Stella Foundation (St. Paul the Apostle School) Board member (5 years). Steve also serves on the Board of Directors for various nonprofit organizations focused on community development and affordable housing in Los Angeles and California. Professionally, he is a Senior Vice President of the Community Development Financing Division for California Bank & Trust Century City. He resides in Cheviot Hills with wife, Danielle Prunier, and four children, Olivia, Ava, Steven and Gabriel.

Larry and his wife, Teri, along with their two daughters, have lived in Cheviot Hills since 1998.  Larry has been a member of the CHHOA board since 2013.  He is an attorney specializing in insurance related disputes and an avid baseball fan.

Greg has been a resident of Cheviot Hills since 1995 and a member of the Board of the Cheviot Hills Home Owners’ Association for over a decade. He has been involved in many CHHOA activities over the years and hopes to continue to address and represent the needs and concerns of the community.

Michael has lived in Cheviot Hills with his wife and two children since 2009 and has been on the Board since 2013. He is an attorney specializing in employment law while his wife is an IT Project Manager. His kids are both alumni of Overland Avenue Elementary and they spend countless hours at Palms Park and the Cheviot Hills Recreation Center. His primary interest in serving on the Board has been to address the safety of the neighborhood, as he has experienced firsthand the effects of being a victim of crime. He is a Neighborhood Watch block captain and can be regularly spotted walking their dog Gracie around the neighborhood. 

Mark has been on the Cheviot Hills HOA Board since his family moved to the neighborhood, and loves working with his neighbors to make sure Cheviot Hills remains the best neighborhood in Los Angeles. He is an attorney based in Century City with his wife and two sons and a golden retriever named Sunny. 

Margaret has been a resident of Cheviot Hills since 1995, and a resident of the Westside since 1987. She received her undergraduate degree from Stanford, and received a law degree from UCLA. Margaret is active in community organizations, and volunteers for a homeless outreach program and a program to read to disadvantaged elementary school children. She has two children who attended neighborhood schools, including the Lycée Français. She is an attorney with a practice based in Century City.

Renée came of age in a 400-unit apartment complex in New York City. Cheviot Hills has been her home since 1974. She and her husband Michael raised their three daughters in the neighborhood and have witnessed many local changes. Renée is a speech pathologist and audiologist whose early career focused on hard of hearing adults. Later she transitioned to wear multiple hats in the family business that distributed industrial food processing and packaging equipment. Michael and Renée sold their business and retired in 2013. In recent years she has served as a Court Appointed Special Advocate for foster youth, a PPLA Guild member and treasurer of her congregation’s sisterhood.

Cindy is a native of Los Angeles. She has lived in Cheviot Hills since 1991 with her husband Michael. She has raised her two children in Cheviot Hills and was an active member of the Overland Elementary, Palms Middle School, Pali High and Marlborough School communities. She joined the CHHOA board in 2016 and has been secretary since 2017. She is a member of the LAPD WLA Community-Police Advisory Board. She volunteers her time at The People Concern and is a team member of the Los Angeles Safety and Preparedness Fair.

Marty has lived in Cheviot Hills for 48 years. He is a CPA and has been treasurer of the Cheviot Hills Homeowners for many years. His main areas of focus as part of the Cheviot Hills Board are crime, traffic, development, and rezoning as these issues currently present big challenges to the community.

Bruce Frederick Joseph Springsteen (born September 23, 1949) is an American singer and songwriter.

Jim has lived in Cheviot Hills for over 20 years. He is a real estate attorney on the westside. He has two daughters. James loves the architectural features of the homes in Cheviot, the walkability of the neighborhood, its proximity to restaurants, shopping and cultural amenities, but most of all, the friendliness of our fellow Cheviot residents. His work on the board is devoted to addressing traffic issues, enhancing the landscaped medians in Cheviot, and working with cellular telephone companies to address issues related to cellular telephone installations in Cheviot.

Bob has been a resident of Cheviot Hills since 1994, and a resident of the Westside since 1984. He has been a member of the Cheviot Hills HOA Board of Directors since 2011, and currently serves as the Board’s president. He received his undergraduate degree from UCLA, and received a law degree from USC. Bob and his wife, Pam, have two children who attended local schools, including Overland Elementary School. He is an attorney with a practice based in Century City.

Marcie is a native of West Los Angeles.  She has lived in Cheviot Hills since 1998 with her husband Jon where they raised their two children. Marcie was active in the St. Paul the Apostle, Loyola High School, and Marlborough School communities. She has served with numerous philanthropic organizations, most recently raising research funds for Children’s Hospital Los Angeles, working in the food pantry for St. Joseph Center, and volunteering with Tree People.